Sunday, July 24, 2011

Memorized Transactions

This feature is turned on in System Settings - Memorized Transactions tab.  You can choose where you would like this feature to be applied: general bank, trust bank, or accounts payable.

By typing in at least the first three letters of the payee or payor, the program will fill out the rest of the name for you. The setting allows you to pick and choose what other things you would like the program to remember for you. Things like: the bank account, the amount, the explanation, the matter, the address, and the G/L account.

Sometimes when entering a cheque or receipt, you make a typo on the payee/payor name. If the typo is higher in the alphabet than your original payee/payor, PCLaw will insert this one instead of the one you want.  To correct the error – System Settings – Memorized Transactions – Edit Payee – find the error payee and Remove.

A final tip:

When entering a receipt on a matter – trust, general, A/R payment - always enter the matter number first, to have the received “From” automatically filled in for you.

As always, I invite your comments and suggestions for future posting topics. Next week – Recurring Entries.