Sunday, April 24, 2011

Non-Billable Time

In addition to using PCLaw for your general accounting and billing of clients, you can use it to track all of your non-billable time too.

First use Matter Manager to set up a new client/matter in the firm’s name, with you as responsible lawyer, and set the default fee rate to zero. For multiple lawyers/law clerks, create separate matters, with a different responsible lawyer/law clerk – i.e. firm-001, firm-002 ...

You can now track all of your non-billable time for administrative duties, client development, staff meetings, or any other time you expend on the firm’s behalf.
Sylvia Loyens has written a very good article that explains why you should be tracking all of the time you spend working in your practice. Here is the link to her article:

By setting up a firm matter, all of PCLaw’s features are now available to you. You can enter blocks of time manually on the time sheet. Rather than manually noting your start and stop times, you can use the Quick Timer. You can add notes, reminders, phone calls, etc. You can review reports, amend, print, save, etc.

Instead of scrambling to account for your time at the end of the month, you simply hit print.

As always, I invite your comments and suggestions for future posting topics. Next week – Pre-Bills.